Clear Status
Label preprints, reports, datasets, software, reviewed work, corrections, and withdrawals accurately.
Preprint Submission, Moderation & Repository Governance Policy
Preserve the scholarly record. Moderate without rewriting it.
The JR Institute intends to govern its future research archive through transparent submission standards, proportionate moderation, visible version history, responsible release review, durable preservation, and fair appeals.
Developing Framework
This page presents a planned public standard. The archive is not yet accepting submissions, and final moderation, licensing, preservation, identity, security, and appeals procedures should be approved before launch.
Policy Purpose
A repository should preserve evidence of scholarship, not merely host files.
Preprints accelerate communication, but public posting also creates lasting records involving authorship, priority, correction, intellectual property, privacy, and research security.
The Institute should publish clear rules, avoid secret editorial intervention, and distinguish moderation from formal peer review.
Core Principles
Transparent records, accountable authors, proportionate moderation, and permanent correction.
Visible Versioning
Preserve prior versions and dates rather than silently replacing the public scholarly record.
Author Accountability
Require accurate authorship, contribution, affiliation, rights, and conflict disclosures.
Proportionate Moderation
Screen for scope, integrity, safety, legality, and minimum scholarly coherence without pretending to peer review.
Permanent Correction
Keep correction, withdrawal, and moderation notices visible and linked to the record.
Fair Appeals
Allow authors to challenge moderation decisions through a documented and unconflicted review process.
Scope
This policy is intended to apply to preprints, technical reports, working papers, institutional reports, datasets, software records, methods, replication studies, negative results, and related research outputs submitted to the future JR Research Archive.
Author and Submission Eligibility
Eligibility may be based on Institute affiliation, verified scholarly identity, endorsement, invited collection, partnership, or another approved basis.
Submission access should not be represented as universal until eligibility, identity verification, and moderation capacity have been formally established.
Minimum Submission Requirements
Each submission should include accurate metadata and enough context for readers to understand what the record is and who is responsible for it.
- Title, abstract, authors, affiliations, and corresponding contact
- Subject classification and relevant keywords
- Contribution and conflict disclosures where appropriate
- Funding, sponsor, and institutional acknowledgments
- Rights confirmation for included text, figures, data, and software
- Research ethics, participant, animal, or safety approvals where applicable
Moderation and Scope Review
Moderation should determine whether a submission fits the repository’s scope, appears to be scholarly or technical work, meets minimum formatting and metadata requirements, and does not present an obvious legal, ethical, security, or integrity problem.
Moderation should not be described as peer review unless the record has completed a separate, documented review process.
Acceptance into the archive should not be presented as endorsement of the submission’s conclusions, methods, accuracy, or policy recommendations.
Research-Security and Responsible-Release Review
Submissions may require additional review for confidential information, participant privacy, patentability, export controls, sponsor restrictions, cybersecurity vulnerabilities, dangerous methods, dual-use concerns, or sensitive infrastructure and geospatial information.
Additional review should be limited to the risk presented and should not become an informal system for suppressing ordinary disagreement.
Versioning and Revision History
New versions should receive visible timestamps, revision numbers, updated metadata where needed, and a brief description of material changes.
Earlier public versions should remain accessible unless legal, privacy, safety, or security circumstances require restricted treatment.
Corrections, Withdrawals, and Removals
Authors should correct errors through new versions or formal notices rather than attempting to erase the original record.
A withdrawn record should ordinarily retain its title, authorship, identifier, dates, and a public explanation of withdrawal.
Complete removal may be considered for unlawful content, severe privacy harm, security risk, fraudulent impersonation, or another exceptional circumstance.
Copyright, Author Rights, and Licensing
Authors should retain copyright unless they have transferred it elsewhere and should grant the repository the rights needed to host, preserve, index, migrate, and display the record.
Public reuse should be governed by a clearly displayed license or rights statement. Authors remain responsible for third-party material.
Moderation Appeals
Authors should be able to request reconsideration of rejection, reclassification, restriction, withdrawal, or removal decisions.
Appeals should be reviewed by qualified persons who were not solely responsible for the original decision and who have no unmanaged conflict.
Preservation, Metadata, and Repository Governance
The repository should maintain exportable metadata, stable identifiers, redundant storage, checksums, backups, format-migration planning, access logs, and documented continuity procedures.
Governance should define who may change policy, appoint moderators, review appeals, approve emergency restrictions, authorize permanent removal, and report repository performance publicly.
Framework date: July 2026
Repository Record Lifecycle
Submit, screen, release, revise, preserve, and correct.
- Submit. Provide complete authorship, metadata, rights, disclosures, and supporting materials.
- Screen. Review scope, minimum scholarly coherence, integrity, legality, and release risk.
- Release. Publish a stable record with clear status, date, identifier, and citation information.
- Revise. Add new versions without silently overwriting the public history.
- Preserve and correct. Maintain durable access and visible notices for corrections, withdrawals, or restrictions.
Repository Governance Questions
Ask about future submissions, moderation, rights, corrections, or repository standards.
The archive is not yet accepting submissions. Inquiries may concern future eligibility, metadata, licensing, moderation, preservation, research security, withdrawals, or appeals.
Contact the Institute
Describe the proposed record, subject area, authorship, institutional relationship, and the question requiring review.
Submit an Inquiry