Defined Collection Scope
State what each collection includes, excludes, and expects from submitted records.
Repository Collections, Subject Classification & Curation Policy
Organize knowledge clearly. Let interdisciplinary work remain visible.
The JR Institute intends to organize its future research archive through transparent collection scopes, stable subject classifications, careful cross-listing, qualified curation, and documented changes to the repository’s structure.
Developing Framework
This page presents a planned public standard. Final collection authorities, taxonomy governance, curator appointments, review schedules, and classification tools should be approved before the repository begins accepting submissions.
Policy Purpose
Classification should help people discover work without forcing research into artificial boundaries.
Repository categories shape what people find, which communities encounter a paper, how trends are measured, and where interdisciplinary work appears.
The Institute should make those structures visible, reviewable, and flexible enough to evolve with new fields and methods.
Core Principles
Clear scope, stable categories, transparent curation, and discoverable interdisciplinary work.
Stable Taxonomies
Avoid unnecessary category changes while allowing structured evolution as disciplines develop.
Cross-Listing
Allow relevant work to appear across fields without creating duplicate scholarly records.
Qualified Curation
Use curators with subject knowledge, clear authority, and managed conflicts of interest.
Visible Change History
Document renamed, merged, divided, deprecated, or newly created collections.
Inclusive Discovery
Support emerging, regional, interdisciplinary, applied, and negative-result research.
Scope
This policy is intended to apply to repository collections, subject categories, cross-lists, special series, curated collections, institutional publications, conference proceedings, and other structures used to organize public scholarly records.
Creation and Definition of Collections
A collection should be created only when it has a defined scholarly purpose, expected body of content, responsible curator or authority, and a sustainable relationship to the broader repository taxonomy.
- State the collection’s subject and purpose
- Define inclusion and exclusion criteria
- Identify responsible curators or governance
- Describe relationships to existing categories
- Set a review date and continuity plan
Primary Subject Classification
Each record should receive a primary classification representing its principal scholarly contribution.
Classification should be based on the substance of the work, not the author’s status, institutional preference, anticipated publicity, or desired audience alone.
Classification is a discovery tool. It should not be represented as a judgment that the work is correct, important, endorsed, or peer reviewed.
Cross-Listing and Secondary Categories
A record may be cross-listed when it makes a meaningful contribution to more than one field or community.
Cross-listing should point to one canonical repository record rather than creating independent duplicates with conflicting metadata or version history.
Curator Appointment, Authority, and Conflicts
Curators should have relevant expertise, documented responsibilities, access appropriate to their role, and no unmanaged conflict concerning the records they classify.
Curators may recommend classification, cross-listing, special-collection inclusion, metadata correction, or taxonomy review, but should not alter scholarly content.
Special Collections and Time-Limited Series
The repository may create special collections for conferences, projects, invited programs, public-interest topics, institutional series, or historical preservation.
Special collections should disclose their sponsor, curator, inclusion method, review status, duration, and relationship to ordinary repository categories.
Interdisciplinary, Emerging, and Applied Research
Work should not be excluded merely because it crosses established fields, uses emerging methods, addresses applied institutional problems, or does not fit a mature disciplinary label.
Temporary broad categories, multiple cross-lists, or curated interdisciplinary collections may be used while a field develops.
Renaming, Merging, Splitting, and Deprecating Categories
Taxonomy changes should be documented with the reason, approving authority, effective date, mapping from old categories, and impact on existing records.
Historical category labels should remain discoverable through redirects, aliases, or preserved metadata where practical.
Classification Review and Appeals
Authors may request reconsideration of a primary category, cross-list, exclusion, or special-collection decision.
Review should focus on the substance of the record, the published collection scope, and consistent application of the taxonomy.
Periodic Collection and Taxonomy Review
Collections should be reviewed for clarity, use, overlap, coverage gaps, curator capacity, discovery quality, and emerging research needs.
Material changes should be announced publicly and should preserve stable links, identifiers, record relationships, and historical classification information.
Framework date: July 2026
Curation Lifecycle
Define, classify, cross-list, review, revise, and preserve.
- Define. Establish collection purpose, scope, authority, inclusion standards, and review date.
- Classify. Assign the primary subject according to the work’s principal scholarly contribution.
- Cross-list. Connect interdisciplinary work to additional communities without duplicating the record.
- Review and revise. Address appeals, emerging fields, overlap, gaps, and inconsistent application.
- Preserve structure. Maintain aliases, redirects, mappings, and historical classification metadata after changes.
Collection or Classification Questions
Ask about repository scope, categories, cross-listing, special collections, or taxonomy changes.
Inquiries may concern collection creation, subject classification, interdisciplinary work, curator authority, category appeals, renamed collections, or future repository organization.
Submit a Curation Inquiry
Identify the record or proposed collection, relevant field, requested classification, reason, and available supporting information.
Contact the Institute